AdminBooks, Inc is a fast-growing, paperless accounting firm in Morgan Hill, CA (one town south of San Jose) that serves businesses and individuals.  We assist business owners with monthly bookkeeping, payroll, and sales tax reporting.  We also train clients on how to use QuickBooks - did we mention we LOVE QBO??  Our busy tax department processes returns for individuals, corporations, S-corps, partnerships, non-profits and trusts.  Join our amazing team who earned Intuit’s top 15 accounting Firm of the Future award:


Check out our website at: or our Facebook business page: (Highly recommend that you stalk us to make sure you want to hang out with us!)



Immediate job opening for a TAX PREPARER who will prepare business/personal returns and meet with the client via a web meeting to review the return line-by-line.  This job is temporary for the tax season, however, if the candidate demonstrates strong skills, we will extend the contract part-time in the off season.


PLEASE READ ENTIRE JOB POSTING AND ALL DETAILS.  If you do not follow instructions completely, you will not be contacted for an interview!





Are you looking to ignite your passion to help people?  Do you love to take chaos and create order?  Does it bug you when something is misspelled or the spacing is off?  Do you love to put the pieces of the puzzle together?   Does learning new things and growing with a company excite you?  Do you long to work hard, have a great attitude while having FUN?  (No, these are not oxymorons when describing an accounting office!) In so many ways, this is like no place you have ever worked!




MUST have 5 years of tax preparation experience. You will need to demonstrate a strong knowledge of balance sheet reconcilation, stock options, rentals and small business acumen.  Required credentials would be CTEC, CPA or EA.


For this remote position, we are looking for candidates that already have a business and can be hired as an INDEPENDENT CONTRACTOR.


Knowledge of Word, Excel & Outlook = is process oriented = take initiative and offers solutions = replies to clients in 24 hours or less = humble & hungry = can easily pick up on social cues from others = must be super comfortable on the computer typing a minimum of 65 wpm = able to move quickly between programs and quickly learn new technologies = able to recognize priorities and meet deadlines = capable of multi-tasking many small tasks = vigilant about the details = analytical thinker = provides excellent customer service skills = able to use a 10 key and desires to be a part of something larger than themselves.


Because of the technology we use, this position can be done from any location in the US. Here are some programs we use daily = SmartVault, ShareFile, Trapp Online, QuickBooks Online, Google Docs, Remote Desktop, eBillity, Asana and Go To Meeting.



The right person will:


  • Enter data for business tax returns (S-corps, partnerships, C-corps)
  • Enter data for individual returns which includes Schedule A, B, C, D and E
  • Comfortable in meeting with clients to explain a completed tax return using screen sharing software with webcam
  • Experience balancing corporate tax return balance sheet
  • Demonstrate knowledge of tax laws
  • Know where to research to find answers
  • Strong communication skills on the phone, in an email and during web meetings with clients



Knowledge of Lacerte is a plus!


Interview process: We take our time in the interview process to not only make sure we communicate the job expectations but also to make sure the candidate is a right fit for our office culture.


Applying for the job: Don't apply for the job if you are full of drama, can’t show up on time or wake up in the morning like Eeyore.  If you are a perfectionist at heart and find fulfillment to reassure people that might have fear, anxiety or frustration around money/taxes, then you might want to apply for the opportunity to join our team!  This job is perfect for the candidate that seeks growth, opportunities and wants a career in the accounting field.


Don't email your resume without answering the 5 questions below in a cover letter - you will not be called for an's a test to see if you can follow directions!


ONLY if you meet the above requirements, please apply:


1.Email your resume to


2.Email a cover letter that will include:


(a) Desired compensation


(b) Available start date


(c) Why the job is particularly of interest to you


(d) Why you would be the best candidate for the job


(e) Let us know if you caught any typos or grammar errors in this ad



NOTE: Put, "I AM A ROCKSTAR" in the subject line of your email.  We will only schedule interviews with those candidates who answer ALL 5 of the above questions in their cover letter and put this specific phrase in the subject line of their email.


No phone calls please.


Hourly compensation based upon proficiency skills.


All final candidates will require typing test, personality test, grammar test and a background check before employment.

© 2001-2017  AdminBooks, Inc.  |  |  PH 408.782.9640     |     Site designed by