Admin Books Newsletter
Running a small business is fraught with challenges. Admin Books partners with business owners to provide financial and bookkeeping services through our team approach. Our goal is to free you to focus on growing and managing your company. The purpose of this e-zine is to provide our clients, associates and friends with valuable tools to manage their business. Enjoy! Renee
For more information on how Casey can help coach you to improve your business, contact her at caseydawes@comcast.net or 831-684-1040 or www.WiseWomenCircle.com
IRS Ruling on Scanning and Shredding Original Documents: 
The IRS has a Revenue Procedure Code that provides guidance to taxpayers for maintaining books and records by using electronic storage system. Records maintained electronically must meet their requirements.
The taxpayer must ensure the integrity and reliability of the electronic storage system. You must also be able to reproduce legible and readable hard copies. If the taxpayer can produce the image of the receipt, the IRS will accept it as though it was the original receipt.
If the taxpayers records are available only by electronic means and he fails to be able to reproduce legible copies, the taxpayer may be subject to applicable penalties and interest.
Questions regarding this procedure can be directed to the Office of the Assistant Commissioner at 202-622-5480 or written questions can be mailed to: Internal Revenue Service, Attention: CP:EX, 1111 Constitution Avenue, NW, Washington, DC. 20224.
What Would You Do?: I had a client contact me last month. Her office had been broken into and their computer had been stolen. What would you do?
Do you back up your QuickBooks data file frequently? Do you keep a back up off site in case of a fire or theft?
Stop right now and verify that your back ups are correctly working so you won't be heart broken to find that you lost HOURS of data!
Managing Your Properties With QuickBooks:
Renee has just finished publishing a QuickBooks manual specifically for real estate investors and property managers. This step-by-step guide is packed with practical information with easy to read explanations and screen shots. Set up your own QB file by restoring the included sample file customized for real estate investors.
Topics Include: setting up tenant lists, dividing income and expenses by property, security deposits, customized Chart of Accounts, maintaining correct mortgage balances, earnest money, 1031 exchange funds, PITI, negative amortization loans, capital improvements, purchasing property entries, year end procedures, customized reports for investors and much more!
To preview the book: www.adminbooks.com
Order Your Copy Today!
Quotable Quote:
"Difficulties in life are intended to make us better not bitter." - Dan Reeves
Free Stuff: I want to make sure you are aware of several items of value that you can take advantage of compliments of Admin Books.
- Receive our Monthly newsletter for free, but also be able to access past articles on our website to review later.
- If your business is struggling or you are seeking confirmation that your bookkeeping is in order, take our FREE quiz. Answer 10 easy questions and get a diagnostic report that will let you know how your company is doing.
- If you would like to hear a 45 minute audio on how to manage your personal finances, click on the link Personal Finances
- If you would like to listen to an MP3 recording of how to run your business more efficiently, go to our website and click on the Compass Interview on the front page.
- Check out our blog. Post your comments or questions too!
- You've invested time, effort and money in your business. Now invest a few minutes to find out how you can find peace of mind in running your business with Admin Books. We'll make an investment in your success with a FREE 1/2 hour initial consultation for prospective clients. This gives you a chance to explain what is driving you crazy and we can confirm our services match your bookkeeping needs. Fill out the following Questionnaire.
- Not sure how long you need to keep your documents? Request a "Records Retention Guide." This brochure will let you know if you need to hold on to paperwork permanently, for 7 years, for 5 yeas, and 3 years. This free report will provide you peace of mind knowing it is fine to shred your documents. Contact us at 408-782-9640 to get your copy!
Upcoming QuickBooks Classes:
Beginner Class - Friday, May 1st from 8:45am - 5pm at the Holiday Inn in Morgan Hill. Check out our website for content and cost.
Real Estate Investor/Property Manager - Saturday, May 9th from 8:45am - Noon at the Holiday Inn in Morgan Hill. Check out our website for content and cost.
To register: http://www.adminbooks.com
As a business owner, you're the pilot who ensures the business takes off and lands successfully. Are you flying by the seat of your pants or do you have a flight plan? Read my book, "Your Financial Flight Plan: Pilot Your Business To Profitability. Check out your copy at: http://www.yourfinancialflightplan.com
The book is also available at http://www.amazon.com, Barnes & Noble and BookSmart in Morgan Hill!
Are Your Books In Order?
What is the status of your bookkeeping??
Are you current??
Are your books accurate??
Admin Books can assist you with:
- Data Entry
- Reconciliation
- Payroll Processing
- Sales Tax Reports
- Workers Comp Reports
- Job Costing
- Private Consultations
- Financial Coaching
- QB File Clean Up
Call our office to confirm our services match your business needs!
Best Regards,
Renee Daggett
408-782-9640
