Admin Books Newsletter
Running a small business is fraught with challenges. Admin Books partners with business owners to provide financial and bookkeeping services through our team approach. Our goal is to free you to focus on growing and managing your company. The purpose of this e-zine is to provide our clients, associates and friends with valuable tools to manage their business. Enjoy! Renee
Do You Know Your Purpose?:
Everyone has skills. Everyone has a purpose. What is your purpose in life? 
Years ago, a friend of mine gave me the book, "The On-Purpose Person." I sat down and read the book in 4 hours. I ate it up! The book is about a man who has a full life of family and career, but feels unfulfilled. He takes a journey and meets up with several people that give him "homework" to figure out what his purpose is. As he is given tasks, I actually did the assignment with my yellow pad of paper. It really helped me focus on who I am, where am I going, and the things in life that are most important to me.
There were many things in the book that were of benefit; however, knowing my purpose helped me to schedule my time around accomplishing my purpose. It was intentional and very freeing.
The author, Kevin W. McCarthy, has also written a book called, "The On-Purpose Business." If you have a business, do you drag yourself out of bed to get to work or do you wake up excited for the day?
Mr. McCarthy offers a one minute educational video to help you in your business or your personal life. Check this one out for your business: Click Here! If you like the content and would like to receive more encouragement, sign up to receive your weekly "On-Purpose Minute" by going to his website: On-Purpose.com or call his office at 1-407-657-6000.
Do you feel burnt out, stressed, frustrated? If you know your purpose in life you can make a difference. Experience joy, confidence and success because you are fulfilling your purpose!
Don't Fear The IRS: 
The minute you stop fearing the IRS, then you will start winning. I have known people that overreact when they get a letter from the IRS. Yes, it is "scary" because it is the unknown, but if you are honest and organized, then you have nothing to fear.
Think about it...there are about 50,000 revenue agents that can handle about 100 audits each. This means that the chances of being audited are about 1%. Now, if you have a sole proprietorship (file a Schedule C tax return), then your chances to be audited increases to 3%.
The purpose of an audit is to determine if the return is substantially correct. The IRS will verify that the expenses are ordinary and necessary. They will ask to see original receipts. They will ask to see mileage logs and diaries. They will want to see your calendar to show your business intent.
Be honest - report all your income and be truthful about all expenses. Be organized - set up your office as though you were going to be audited. And have no fear because you are audit-proofing your business!
Your Financial Flight Plan Business Consult Session:
Is the sluggish economy affecting your business? Do you want to be PROACTIVE instead of just reacting to your financial situation?
During the month of May, Admin Books is offering a 30 minute FREE consultation to get your business back on track. This breakthrough session will identify your goals, uncover challenges and find solutions.
During the call, you will:
- Uncover the hidden challenges that may be sabotaging your success
- Receive a crystal clear vision for increasing your profits
- Leave the session renewed, inspired and ready to take action in your business
Ready to take control of your financial house? Register here: Your Financial Flight Plan Session
After you register, we will contact you to set up your planning session.
Invest in your business by sending us your financial statements so we can best guide you and provide the support you need.
Take the necessary steps to build your confidence about your financial situation. Experience peace of mind TODAY...register NOW!
Here are a few upcoming opportunities:
Jubilee CEO Meeting: Saturday, July 18th from 9:30-11:30am in San Jose. Cost $12. RSVP to 408-262-0900 ext. 317 or Click Here!
Free Networking Event: July 22nd at 6pm - 8pm at Graniterock: 1505 DeAnza Blvd, Cupertino. For more information contact Karen Black at 408-921-3174 or Click Here!
San Jose Business Journal Networking Event: Tuesday, August 18. More information to come.
Upcoming Webinars:
Admin Books is offering 12 webinars that will provide you confidence and clarifications on how to run your business successfully. Choose the topic that you most struggle with or select a group of them. These one hour interactive webinars will be held every other Wednesday from 9:30am - 10:30am PST. And, the cost is only $39 each. If you bundle 5 webinars, you get the 6th one FREE!
Tracking Income - July 1
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Setting up customer/clients, invoicing, receiving payments, making deposits, outstanding invoice report and common mistakes - Click Here To Register |
Managing Expenses - July 15
| Setting up vendors, writing checks, entering & paying bills, entering credit card charges, A/P report and common mistakes - Click Here To Register |
Reconciling Bank & Credit Card Statements - July 29
| Reconciling bank accounts, finding errors, forcing it, printing reports, reconciling credit card statements - Click Here To Register |
Company File Set Up & Maintenance - August 12
| Choosing the start date, gathering information, entering new accounts, recording opening balances, entering outstanding transactions, setting closing date, adding/deleting/merging accounts, passwords and more! - Click Here To Register |
Customizing QuickBooks - August 26
| When you customize QB, it allows you to be quicker and more efficient. Learn the important preferences, customize icons, forms like invoices, customize vendors, customers and employee lists and my favorite tips and tricks - Click Here To Register |
Creating Reports & Financial Statements - September 9
| We will review types of reports, cash/accrual, modify reports to get the data you need, memorize reports and process multiple reports - Click Here To Register |
Chart of Accounts for Sole Proprietors, S-Corps and C-Corps - September 23
| The chart of accounts is the backbone of your books. Setting them up properly based upon your entity will be crucial in being able to manage your business with efficiency. Learn how your accounts should be set up based upon what is deductible and how you file taxes - Click Here To Register |
How to Read & Interpret Financial Statements - October 7
| It is one thing to be able to read your statements. The important part is being able to comprehend what they say. Learn how to understand what your numbers are telling you, manage your business better, set financial goals and learn the profit formula! - Click Here To Register |
Sales Tax: Tips and Common Mistakes - October 21
| Setting up sales tax items, tracking sales tax, paying sales tax correctly and common mistakes - Click Here To Register |
Entering HUD Statements for Real Estate Investors - November 4
| Does your balance sheet reflect your assets and liabilities correctly? This class will teach you step by step on how to record investment property, mortgage loans, security deposits, closing costs, escrow deposits, PITI, taxes paid in escrow and much more! - Click Here To Register |
Processing 1099's - November 18
| Setting up vendors, mapping accounts, processing, printing, mailing forms and getting 1099's and 1096's for FREE! - Click Here To Register |
End of the Year Checklist - December 2
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What do you need to do before the year ends to clean up your QuickBooks file, manage your business and get ready for a tax return? We'll review the 27 item checklist of all you need to know! - Click Here To Register |
W-e 
E-ncourage
B-usiness Owners
I-n
N-eed Of
A-ccurate
R-ecords!
Quotable Quote:
"Most people who fail in their dreams fail not from lack of ability, but from lack of commitment."
Zig Ziglar
Free Stuff: I want to make sure you are aware of several items of value that you can take advantage of compliments of Admin Books.
- Receive our Monthly newsletter for free, but also be able to access past articles on our website to review later.
- If your business is struggling or you are seeking confirmation that your bookkeeping is in order, take our FREE quiz. Answer 10 easy questions and get a diagnostic report that will let you know how your company is doing.
- If you would like to hear a 45 minute audio on how to manage your personal finances, click on the link Personal Finances
- If you would like to listen to an MP3 recording of how to run your business more efficiently, go to our website and click on the Compass Interview on the front page.
- Check out our blog. Post your comments or questions too!
- You've invested time, effort and money in your business. Now invest a few minutes to find out how you can find peace of mind in running your business with Admin Books. We'll make an investment in your success with a FREE 1/2 hour initial consultation for prospective clients. This gives you a chance to explain what is driving you crazy and we can confirm our services match your bookkeeping needs. Fill out the following Questionnaire.
- Not sure how long you need to keep your documents? Request a "Records Retention Guide." This brochure will let you know if you need to hold on to paperwork permanently, for 7 years, for 5 years, and 3 years. This free report will provide you peace of mind knowing it is fine to shred your documents. Contact us at 408-782-9640 to get your copy!
Upcoming QuickBooks Classes:
Beginner Class - Friday, November 13th from 8:45am - 5pm at the Holiday Inn in Morgan Hill. Check out our website for content and cost.
To register: Adminbooks Quick Books Class
As a business owner, you're the pilot who ensures the business takes off and lands successfully. Are you flying by the seat of your pants or do you have a flight plan? Read my book, "Your Financial Flight Plan: Pilot Your Business To Profitability. Check out your copy at: YourFinancialFlightPlan.com
The book is also available at Amazon.com, Barnes & Noble and BookSmart in Morgan Hill!
Are Your Books In Order?
What is the status of your bookkeeping??
Are you current??
Are your books accurate??
Admin Books can assist you with:
- Data Entry
- Reconciliation
- Payroll Processing
- Sales Tax Reports
- Workers Comp Reports
- Job Costing
- Private Consultations
- Financial Coaching
- QB File Clean Up
Call our office to confirm our services match your business needs!
Best Regards,
Renee Daggett
408-782-9640
