Admin Books Newsletter

Running a small business is fraught with challenges. Admin Books partners with business owners to provide financial and bookkeeping services through our team approach. Our goal is to free you to focus on growing and managing your company. The purpose of this e-zine is to provide our clients, associates and friends with valuable tools to manage their business. Enjoy! Renee

Your QuickBooks Data on the Go!:

How would you like to have access to the QuickBooks data on your desktop PC while you are away from your office? OpCenter, LLC offers OpCenter.View, a slick, free iPhone app that receives your QuickBooks data streamed over the Internet. OpCenter.View displays data for your accounts, customers, vendors, reports, and alerts with drill downs on line items. It also includes buttons to make phone calls and send emails to customers and vendors from within the application.

One user writes, “I can look up past estimates I have made, check my account(s) receivable, or even monitor to see if my book person is doing their job.”

You just install the OpCenter Server software on your PC and subscribe to their streaming service ($2.99/month for weekly updates or $4.99/month for continuous updates.) OpCenter Server requires QuickBooks Enterprise, Premier, or Pro 2006 or later (PC only.)

Informationweek rated OpCenter.View as one of the 10 Great iPhone Apps For Your Business. InfoWorld rated it as one of the Best iPhone Apps: SFA, CRM, and BI.

For more information on OpCenter.View, visit the OpCenter website at http://opcent.com/iphone/or search for OpCenter.View in the iTunes Store.

Article written by Alan George with AG & A. AG&A provides on-site customer support for Apple products, including the iPhone. For more information, call him at 408-832-1992 or visit our website at www.alangeorge.com

Innovate Your Business:

The publisher of Success Magazine, Darren Hardy spoke in the August issue about constantly innovating your business.

What is innovation? To innovate your business means to pursue something better, to improve, streamline, and stay relevant in the marketplace.

He talks about the two biggest mistakes:

1. Innovating the wrong thing

2. Innovating what they think they should, not in response to market needs or customer desire

Experience your business as your customer does. Go to your website, browse, shop, call customer service and ask questions, see how the product shows up to your doorstep and then return the product. Then, do this to 3 of your competitors. And then, do the same to 3 world class large companies. Do you see any improvements you can make? Any holes you need to plug up? Where can your business improve?

Talk to some of your customers, ex-customers; talk to your vendors or your competitors customers about what they observe about your company or other companies in your industry. Have a real discussion about personal experiences. This was a practice that Sam Walton did regularly and was famous for. It worked out for him.

Step back and look around. What sets you apart is to allow yourself to see solutions where others see irritations; see opportunities where others see problems. If you want to stay on top of your game, be in a constant state of change because your competitor will be right behind you.

Make innovation a daily, weekly, monthly discipline. Ask yourself these 3 questions:

1. What should we doing more of?

2. What should we be doing less of?

3. What should we stop doing all together?

Allow creativity to thrive in your company. Be on the look out for complacency. If you aren't improving yourself, your product or business, you'll soon be left behind!

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Deadline Reminders:

LLC, S-Corp and C-Corp tax deadline is due September 15th.

Estimated Tax Payment due September 15th.

Individual tax deadline is October 15th.

Sales Tax Quarterly Report due October 31st.

Payroll Quarterly Reports due November 2nd.

Networking Opportunities:

Jubilee CEO Meeting: Saturday, September 19th from 9:30-11:30am in San Jose. Cost $12. RSVP to 408-262-0900 ext. 317 or Click Here!

Crossroads CEO Meeting: Tuesday, September 1st from 11:30 - 1:30pm. Cost is $7 which covers lunch. Topic: Tax Tips for Business Owners. RSVP to Karen at 408-921-3174.

Sales Tax Workshop: Free "lunch and learn",Wednesday, September 2nd from noon - 1:30pm. RSVP to Renee a must. (505 S. DeAnza Blvd.) Come learn from retired BOE auditors.

Free Networking Event: October 21st at 6pm - 8pm at Canyon Fireplace: 3193 Belick Street, Santa Clara. For more information contact Karen Black at 408-921-3174 or Click Here!

Upcoming Webinars:

Admin Books is offering 12 webinars that will provide you confidence and clarifications on how to run your business successfully. Choose the topic that you most struggle with or select a group of them. These one hour interactive webinars will be held every other Wednesday from 9:30am - 10:30am PST. And, the cost is only $39 each. If you bundle 5 webinars, you get the 6th one FREE!

Customizing QuickBooks - August 26

When you customize QB, it allows you to be quicker and more efficient. Learn the important preferences, customize icons, forms like invoices, customize vendors, customers and employee lists and my favorite tips and tricks - Click Here To Register

Creating Reports & Financial Statements - September 9

We will review types of reports, cash/accrual, modify reports to get the data you need, memorize reports and process multiple reports - Click Here To Register

Chart of Accounts for Sole Proprietors, S-Corps and C-Corps - September 23

The chart of accounts is the backbone of your books. Setting them up properly based upon your entity will be crucial in being able to manage your business with efficiency. Learn how your accounts should be set up based upon what is deductible and how you file taxes - Click Here To Register

How to Read & Interpret Financial Statements - October 7

It is one thing to be able to read your statements. The important part is being able to comprehend what they say. Learn how to understand what your numbers are telling you, manage your business better, set financial goals and learn the profit formula! - Click Here To Register

Sales Tax: Tips and Common Mistakes - October 21

Setting up sales tax items, tracking sales tax, paying sales tax correctly and common mistakes - Click Here To Register

Entering HUD Statements for Real Estate Investors - November 4

Does your balance sheet reflect your assets and liabilities correctly? This class will teach you step by step on how to record investment property, mortgage loans, security deposits, closing costs, escrow deposits, PITI, taxes paid in escrow and much more! - Click Here To Register

Processing 1099's - November 18

Setting up vendors, mapping accounts, processing, printing, mailing forms and getting 1099's and 1096's for FREE! - Click Here To Register

End of the Year Checklist - December 2

What do you need to do before the year ends to clean up your QuickBooks file, manage your business and get ready for a tax return? We'll review the 27 item checklist of all you need to know! - Click Here To Register

We have recorded webinars that cover the following topics: tracking income, managing expenses, reconciling, QB file set up & maintenance.

W-e

E-ncourage

B-usiness Owners

I-n

N-eed Of

A-ccurate

R-ecords!

Quotable Quote:

"There are not shortcuts to any place worth going."

~Beverly Sills

Free Stuff: I want to make sure you are aware of several items of value that you can take advantage of compliments of Admin Books.

Receive our Monthly newsletter for free, but also be able to access past articles on our website to review later.
If your business is struggling or you are seeking confirmation that your bookkeeping is in order, take our FREE quiz. Answer 10 easy questions and get a diagnostic report that will let you know how your company is doing.
If you would like to hear a 45 minute audio on how to manage your personal finances, click on the link Personal Finances
If you would like to listen to an MP3 recording of how to run your business more efficiently, go to our website and click on the Compass Interview on the front page.
Check out our blog. Post your comments or questions too!
You've invested time, effort and money in your business. Now invest a few minutes to find out how you can find peace of mind in running your business with Admin Books. We'll make an investment in your success with a FREE 1/2 hour initial consultation for prospective clients. This gives you a chance to explain what is driving you crazy and we can confirm our services match your bookkeeping needs. Fill out the following Questionnaire.
Not sure how long you need to keep your documents? Request a "Records Retention Guide." This brochure will let you know if you need to hold on to paperwork permanently, for 7 years, for 5 years, and 3 years. This free report will provide you peace of mind knowing it is fine to shred your documents. Contact us at 408-782-9640 to get your copy!

Upcoming QuickBooks Classes:

Beginner Class - Friday, November 13th from 8:45am - 5pm at the Holiday Inn in Morgan Hill. Check out our website for content and cost.

To register: Adminbooks QuickBooks Class

As a business owner, you're the pilot who ensures the business takes off and lands successfully. Are you flying by the seat of your pants or do you have a flight plan? Read my book, "Your Financial Flight Plan: Pilot Your Business To Profitability. Check out your copy at: YourFinancialFlightPlan.com

The book is also available at Amazon.com, Barnes & Noble and BookSmart in Morgan Hill!

Are Your Books In Order?