Admin Books Newsletter
Running a small business is fraught with challenges. Admin Books partners with business owners to provide financial and bookkeeping services through our team approach. Our goal is to free you to focus on growing and managing your company. The purpose of this e-zine is to provide our clients, associates and friends with valuable tools to manage their business. Enjoy! Renee
Complimentary Seminar : Using Trusts to Reduce Income Tax, Eliminate Capital Gains and Protect Assets
Instructor: Tina Triano, PhD, Attorney, Certified Estate Advisor, Licensed RE Broker, Author & Columnist
When: Saturday, December 5th from 1pm - 4pm
Where: Campbell Community Center Board Room, 1 West Campbell Avenue, Campbell
RSVP: Call 888-259-6168 or email jeffm@garlic.com
First Time Offered...attend the seminar and receive a FREE one hour personal consultation with Tina! (A $400 Value!)
The CEO & The Captain
Many small business owners are "flying by the seat of their pants." They wake up early, work hard to put food on the table and are exhausted at the end of the day, hoping they were productive enough to have two nickels to rub together in their pocket. Am I right?
What does it mean to "fly by the seat of your pants"? Most people know this saying to mean someone is deciding on a plan as they go along. It could also mean that a person is reacting to a situation rather than being proactive and planning ahead. "Winging it" could be another way to say it. This saying actually emerged in the late 1930s in reports of a flight from New York to Ireland by Douglas "WrongWay" Corrigan. Mr. Corrigan was a sound and accomplished pilot. He even worked on a special aircraft for Charles Lindbergh and was inspired by Lindbergh's transatlantic flight in 1927. He requested permission from the government to make a non-stop flight to Ireland, but his application was denied. In 1938 Corrigan told authorities he was going to fly to California, but he ended up in Dublin after a 29-hour flight. His airplane took off in the thick fog and airport officials said he had to first head east to avoid buildings before he could turn around and head west to California. Corrigan reported visibility so poor that he had to fly by his compass, and he swore he was headed west, although he was really headed east. Most people really believe that Mr. Corrigan wanted to bypass the officials and accomplish his dream of a transatlantic flight.
As a business owner, you are the CEO, the chief executive officer. The encyclopedia defines this role as the highest ranking officer or administrator in charge of the total management of the company. A CEO is usually the chairman of the board of directors, and typically the CEO has other officers beneath him.
Some of the responsibilities of a CEO are:
* To advise the board of directors
* To motivate employees in products, programs and operations
* To look to the future for change opportunities
* To formulate policies and planning
* To promote the organization's mission
* To manage human resources
* To manage financial resources
Most small business owners have many responsibilities. They are the president, treasurer and secretary of their own company, in addition to being the CEO. When you are in business, you need to take your business seriously so that you act like the CEO, whether you have 20 employees, 10 employees or none.
There is a saying in the aviation world: "There are old pilots and there are bold pilots, but there are no old, bold pilots." What does this mean? It means that pilots who are overly bold and take chances, will not survive long enough to become old. Pilots need to be cautious. Flying is a serious activity, especially when there are passengers involved. Pilots need to pay attention to the aircraft and the conditions in the environment. So too must all business owners pay attention to their business and the conditions that surround it.
CEOs are similar to the captain of an airplane in seven ways:
1. They must be decision makers.
2. They must show leadership.
3. They must be constant learners.
4. They must be constantly alert to reduce the possibility of errors.
5. They must follow policies and procedures.
6. They must be on the offense.
7. They must be good time managers.
Challenge Questions:
1. If you were to score how well your business is doing, overall, from 1 to 10, (1 = poorly, and 10 = extremely well), how would you rate it?
2. What is one thing you could do to improve that number?
3. Rank yourself against these seven qualities of a CEO, in order of your strongest (1) to your weakest (7):
Good Decision Maker _____
Strong Leader _____
Constant Learner _____
Problem Solver _____
Policy Developer _____
Strong Warrior _____
Good Time Manager _____
4. Right at this moment, are you flying by the seat of your pants?
5. Write out your purpose; that is, why you are in business.
Become a Fan of Admin Books on Facebook 
Get weekly business tips, reminders, encouragement and more!
Deadline Reminders:
1099's due February 1, 2010.
Sales Tax Quarterly Report due Feb. 1, 2010.
Payroll Quarterly Reports due February 1, 2010.
1096's due March 1, 2010.
Corporate Tax deadline is March 15, 2010.
ADC is a kitchen and bath decorative hardware showroom located on Bascom Avenue in San Jose. They supply the typical items needed for a bathroom or kitchen remodel, but they also have countertops, cabinets, lighting and wall materials that the other showrooms don't have. ADC has a knowledgable staff that will help you choose the best items for your project for the best prices.
Not only can they deliver the product, they also offer onsite consultations to help provide the information you need before you start your project.
One thing that has helped them in this challenging economy is the diversity of the products they offer.
Go check them out on their website or at their showroom! GREAT products, GREAT people, GREAT business!
QuickBooks Webinars:
Admin Books is offering 12 webinars that will provide you confidence and clarifications on how to run your business successfully. Choose the topic that you most struggle with or select a group of them. The cost is only $39 each. If you bundle 5 webinars, you get the 6th one FREE! When you order the webinar, you will receive a recorded wave file and handouts to learn the topic and apply to your specific situation. Call our office at 408-782-9640 ext 2 or email us at info@adminbooks.com to order your webinars.
1. Tracking Income
2. Managing Expenses
3. Reconciling
4. QB File Set up and Maintenance
5. Customizing QB
6. Creating Reports & Financial Statements
7. Chart of Accounts
8. How to Read Financial Statements
9. Sales Tax
10. Entering HUD Statements
11. Processing 1099's
12. End of the Year Checklist
W-e 
E-ncourage
B-usiness Owners
I-n
N-eed Of
A-ccurate
R-ecords!
Quotable Quote:
“The purest treasure mortal times afford is spotless reputation.”
~William Shakespeare
Free Stuff: I want to make sure you are aware of several items of value that you can take advantage of compliments of Admin Books. Go to my website to get:
* FREE business quiz
* Audio on personal finances
* Business blog
* Mileage Log
* Records Retention Guide
* 30 minute consultation for perspective clients
As a business owner, you're the pilot who ensures the business takes off and lands successfully. Are you flying by the seat of your pants or do you have a flight plan?
Read my book, "Your Financial Flight Plan: Pilot Your Business To Profitability. Check out your copy at: YourFinancialFlightPlan.com
Read a chapter of the book, read endorsements and review the table of contents on our website: www.adminbooks.com
The book is also available at Amazon.com and BookSmart in Morgan Hill!
3 Options on how Admin Books can help you:
You can do it YOURSELF:
* QuickBooks Classes
* Webinars
* Read "Your Financial Flight Plan"
* Manual "Managing Your Properties"
We can do it WITH YOU:
* QuickBooks Training
* Tax Planning
* Private Consultations with QuickBooks Specialists or Renee Daggett
We can do it FOR YOU:
* Payroll
* Sales Tax Reporting
* 571-L Property Tax Returns
* Setting up Corporations
* Corporate Minutes
* Bookkeeping
* Tax returns: individual, S-Corp, C-Corp, LLC, Trust, Non-Profit
* Setting up QuickBooks File
If any of these are of interest to you, call our office to set up your complimentary consultation to discuss your specific situation and pricing!
(Beach Photo above was exclusively created for Admin Books by Supie with Sand Scribbles!)
Best Regards,
408-782-9640
Newsletter Archives
Check out our previous newsletters:
Administrative Bookkeeping Co., Inc.,
Phone: 408.782.9640
Fax: 888.459.1117
