Our Services

You Do Not Know What You Are Missing!

And that’s a problem and an opportunity.  Bookkeeping done wrong is a bomb waiting to go off.  Bookkeeping done right is a blessing!

Running a small business is fraught with challenges.  Administrative Bookkeeping Company, Inc. (Admin Books) partners with business owners to provide financial and bookkeeping services through our team approach.  Our goal is to free you to focus on growing and managing your business.

Admin Books helps small business owners with 10 employees or less.  Because we know each business has unique needs, we offer many services.  Our typical clients are:

  • We can record your income and expense for you by handling the entire QuickBooks file.
  • We can assist you or your staff with monthly or quarterly reconciliation or file clean up.
  • We can provide phone, email, remote access support to clients that need assistance on occasion.

Below is a typical list of services we provide to clients:

QuickBooks Services
___Set-up business books on QuickBooks
___QuickBooks Consultation & Training
___Set-up payroll services in QuickBooks

Time Sensitive Bookkeeping Services
___Data Entry of Income and Expenses
___Invoicing clients/customers (accounts receivables)
___Reconciliation of Bank Statement
___Reconciliation of credit card statement
___Online Bill Pay (accounts payable)
___Prepare and address checks for signature
___Closing the books
___Sales Tax Reports
___Payroll Processing
___1099 & 1096
___Workman's Compensation Reports

Management and Planning Information
___Produce monthly or quarterly financial statements
___Job Costing for contractors
___Budgeting
___Debt Elimination

Rates and Retainer Fees:

Our service agreements are based upon services rendered on a time basis, rather than a project basis.  Time is drawn on account in minimum 15 minute increments which includes email correspondence and phone calls.  Clients are billed for travel time, if necessary.  Onsite consultations have a one hour minimum. 

Admin Books has a policy to collect a retainer fee towards the work to be completed.   This down payment will go towards the first invoice.  Please note that all clients will receive a detailed time card showing hours work and tasks accomplished.

Terms and Conditions of our Service Agreements:

Admin Books will not disclose to any person confidential information pertaining to the client’s affairs which includes any financial information, social security numbers, passwords, research, copyrighted or manufacturing developments. 

The client agrees to furnish Admin Books with true and complete information necessary for Admin Books to perform its services.  The client agrees that all the source documentation given to Admin Books is accurate.  Admin Books requires that the client maintain all necessary diaries, logs or records. 

Our engagement of services is not designed or intended to detect fraud or illegal acts.  However, we will inform you of any suspicious activity that we detect and bring it immediately to your attention.  Also, this engagement does not include audit services.  

Our service agreements may be canceled by either party by giving a written notice of intent to cancel. 

General Rate Information:

    Retainers – New clients are asked to pay a retainer.  The amount of the retainer depends on the services provided.  The retainer is placed in an account and will be dispersed based upon services rendered. 
    Credit Terms – We work hard to develop strong business relationships with our clients and once this relationship has been established, we are glad to extend certain credit to our clients. 
    Payment Terms – Invoices are due upon receipt.  Interest of 1.5% per month is charged on all overdue accounts.  Administrative Bookkeeping Company, Inc. reserves the right to delay completion of bookkeeping projects until your account is brought current. 
    Cash Flow Problems – If you are unable to pay your account when due because of cash flow difficulties, please call our office immediately.  We understand that these situations happen and ask that you communicate with us to advise when we can expect your payment.  We value you as our client and do not want payment issues to interfere with our relationship. 

 

Tax Returns:

The cost of tax returns is based upon the number of forms and worksheets to be completed.  A discounted rate will be given when forms are combined. 

Payroll:

Admin Books will assist clients with processing payroll, direct deposit for employees, filing quarterly statement to Federal and State agencies. 

Final Notes:

  • Peace of Mind – All work is done with the highest ethical standards and care.

 

 

Administrative Bookkeeping Co., Inc., 125 Lindo Lane, Morgan Hill, Ca. 95037
Phone: 408-782-9640  Fax: 1-888-459-1117