Clean Books. Clear Numbers. More Time Chairside.
AdminBooks handles the monthly bookkeeping and financial statements for your practice, built around a chart of accounts made for dentistry, not generic small business templates. You focus on patients. We keep the numbers current, accurate, and easy to understand.
Reconciled books and financial statements, delivered on a schedule you can count on.
Running a Practice Shouldn’t Mean Guessing at the Numbers
Dental practices have a financial picture that looks nothing like a typical business, and it shows up the moment a generalist bookkeeper tries to make sense of it.
Your financials arrive too late to act on
By the time reports show up, weeks have passed. Problems with overhead or cash flow get caught after they’ve already cost you.
Lab fees, supplies, and equipment get lumped together
A generic chart of accounts hides what’s actually driving your overhead, so you can’t tell what’s really worth adjusting.
Your bookkeeper and your CPA aren’t in sync
Disconnected records mean scrambling every tax season and hoping nothing was missed along the way.
There’s no time to review the books yourself
Between patients and staff, financial review gets pushed to nights and weekends, if it happens at all.
Bookkeeping and Financial Statements, Built for Dentistry
A focused set of services, done consistently and done well, so your practice always has an accurate financial picture.
Monthly Bookkeeping
Every transaction reconciled and categorized using a chart of accounts built specifically for dental practices, separating lab costs, supplies, and equipment from the rest.
Financial Statements
A profit & loss, balance sheet, and cash flow statement delivered every month, explained in plain language rather than left for you to decode.
Practice Financial Visibility
An ongoing view of revenue trends, overhead, and cash position, so you know where the practice stands well before quarter end.
CPA-Ready Records
Clean, organized books that hand off smoothly to your tax preparer, with nothing left to untangle when filing season arrives.
A Simple Path to Clear Financials
No lengthy onboarding, no guesswork. Just a straightforward process built to get your books current and keep them that way.
Free Discovery Call
A short conversation about your practice, your current books, and where you need the most clarity. No obligation, no pressure.
Onboarding & Cleanup
We get your books current and organized around a clear categorization of lab fees, supplies, and equipment, so everything downstream is built on solid ground.
Your Monthly Rhythm
Clean financial statements land every month, backed by a team who knows your practice well enough to flag what actually matters.
A Bookkeeping Team That Understands Dentistry
We Speak Dentistry
Lab fees, insurance reimbursement timing, equipment financing, and associate compensation are second nature to us, not a learning curve on your dime.
A Dedicated Team, Not a Help Desk
You work with people who know your practice, not a different rep every time you have a question.
Built Around the Tools You Already Use
We work exclusively in QuickBooks Online and alongside your practice management software, so financial data flows cleanly instead of requiring manual re-entry. If you’re currently on QuickBooks Desktop, we handle the full migration as part of onboarding.
Ready to see what clear books feel like?
Start with a free discovery call. We’ll talk through your practice, your current bookkeeping setup, and whether AdminBooks is the right fit, no pressure either way.
Book Your Free Discovery CallFrequently Asked Questions
Practice owners often come to us after their books have fallen behind or their current bookkeeper doesn’t account for dental-specific expenses. We’ll take a quick look at where things stand and give you an honest read on whether a switch makes sense.
Yes. We handle the ongoing bookkeeping and monthly financial statements. Your CPA handles tax strategy and filing. We keep your books CPA-ready so tax season stays straightforward for everyone involved.
Bookkeeping starts at $650/month, though your exact rate depends on the size and complexity of your practice. Full details are on our bookkeeping pricing page, or book a free discovery call for a practice-specific quote.
Yes. We work exclusively in QuickBooks Online, since it gives you and your team real-time access to your books from any operatory or location, automatic secure backups with no local server to maintain, and easier collaboration between your front office, your bookkeeper, and your CPA. If you’re currently on QuickBooks Desktop, that’s not a problem. We handle the full migration to QuickBooks Online as part of onboarding, so you keep your historical data and don’t lose any momentum. Still on the fence about switching? Here’s why we recommend QuickBooks Online for dental practices.
Yes. We use secure, encrypted systems built for financial data, and your information is only ever accessible to your dedicated engagement team. Learn more about how our virtual accounting team keeps your practice’s data safe.
We can build reporting that rolls up across the whole group or breaks out by location, whichever gives you the clearer picture of practice performance.
Let’s Talk About Your Practice’s Numbers
Tell us a bit about your practice and we’ll follow up to schedule your free discovery call. Prefer to reach out directly? Use the details below.
Your Patients Trust You With Their Smiles.
Let AdminBooks handle the numbers behind the practice, with bookkeeping built specifically for dentistry.
[email protected] · (530) 208-0538