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One Stop Shop

THE SMALL BUSINESS EXPERT

YOUR ONE-STOP SHOP ACCOUNTING TEAM

Intuit QuickBooks Online logo

AdminBooks is a different kind of accounting firm. We are a cloud-based accounting firm that helps small businesses with their bookkeeping, taxes, payroll, and support for QuickBooks Online users. We are passionate about using technology to give our clients better visibility to their financial situation.

We help entreprenuers:

Reduce amount you owe to the IRS

Increase your take-home pay

Grow your business 

Our full-service firm educates our clients with:

  • Monthly Bookkeeping Services

    MONTHLY BOOKKEEPING SERVICES


    Step 1: Assessment for Cloud Accounting Services

    The first step is for your account manager to perform a detailed assessment of your current accounting file to identify any errors, missing transactions, and/or catch-up work that needs to be completed.


    This written assessment will answer the following questions:

     

    When were the bank accounts last reconciled?

    Are you using the proper chart of accounts for your entity?


    Are there transactions that are reported incorrectly causing inaccurate financial statements?


    Are your customer and vendor list properly set up?


    Are there any old entries on the open invoice or open bills list?


    Are your credit cards being reconciled correctly?


    Are you posting fixed assets correctly?


    Is your payroll split properly between wages and taxes?


    Does your tax return match your financials?…and more!

     

    The written assessment will be reviewed with you during a screen sharing session so we can explain the findings. We make a plan to move forward either in the monthly accounting work or first cleaning up and/or catching up the file to get it current.


    Step 2: Kick-Off Meeting

    Next, we’ll schedule a kick-off meeting with you and our Senior Account Manager. The purpose is to discuss your bookkeeping and business process to determine the best process in working together. This will determine the workflow, communication, client portal, online banking, receipts, expectations, etc.


    Step 3: Onboarding

    Once we’ve come up with a plan, we can quickly and accurately set up your QuickBooks Online file, migrate your QuickBooks Desktop file or start working in your QBO file in the cloud. Our Senior Account Manager will assign an account manager to your file and continue the onboarding process. Having two accounting experts familiar with your company ensures accuracy with a second set of eyes as well gives you confidence knowing you will be covered in times when an account manager needs to take some much deserved time off or if they are sick.


    Step 4: Ongoing Services

    Once the time of getting acclimated to working with each other has been determined and settled, AdminBooks will manage your accounting needs on an ongoing basis…providing you with peace of mind with your accounting needs!

  • Support for QuickBooks Online Users

    SUPPORT PACKAGES FOR QUICKBOOKS USERS


    Ever get stuck and not know what to do? Now you have access to bookkeeping specialists! AdminBooks can access your QB file remotely by way of a screen sharing program to provide the support you need.


    We can:

    Provide training and support for QuickBooks Users (Online)


     Give you homework by showing you how to fix problems


     Give you affirmation of what you are doing correctly


    Fix more complex problems for you

     

    Clients who have a support package in place are treated with priority.


    Remote access is for both Windows and Mac users.

  • Payroll Processing

    PAYROLL PROCESSING

    • Calculate payroll for your employees
    • Process direct deposit to employees' bank account at your pay frequency = monthly, semi-monthly (5th and 20th) or bi-weekly (every other Friday)
    • Calculate and schedule federal and state payroll tax payments to be deducted from client’s bank account
    • Prepare quarterly federal and state tax forms: 941, DE9 & DE9C
    • Prepare annual federal and state tax forms: 940 & W-2’s
    • Provide online access to paystubs for all employees
    • Sync wages and taxes to your QuickBooks Online file or we provide an import file for your QuickBooks desktop file for each pay period
    • Have workers compensation insurance deducted, if needed

     

  • Individual and Business Tax Preparation

    INDIVIDUAL AND BUSINESS TAX PREPARATION


    Cost:

    The cost of the tax return is based upon the number of forms and schedules required. Once this cost is determined, we provide you 3 tax packages to choose from where we bundle our services. 


    New Clients:

    If you are considering using our services for the first time, we will provide you an estimate before we work with you. 


    We work well with individuals who have more than a W2 form. 


    Our goal is to provide education and advice to our clients specific financial situation.


    Tax Organizer:

    AdminBooks provides organizers (a list of yes and no questions) to help you gather all your information. Think of this document as a checklist. You can find this online document at the top header of our website. You can work on it a little at a time, saving your information as you go. Then, we you are ready, you can submit the answers to us securely online!


    Timing of Documentation:

    As you can imagine, the weeks leading up to the tax deadline are very busy for us. We operate on a first-in/first-out basis. If you give us your information on February 1st, it will probably take 2 weeks to complete. If you give us your information on February 1st, preparation time can take 1-2 weeks. If you give us your information on March 1st, we will need a full 3 weeks to complete your return. If you give us your information on April 1st, we will need to file an extension on your behalf and complete the return after the tax deadline.

  • Tax Planning and Consulting

    TAX PLANNING & CONSULTING


    We all like surprises, but not when it comes to tax returns. 


    Planning ahead gives taxpayers the power to make choices. 


    With managing withholdings, knowing profits in business, purchasing fixed assets or paying out bonuses, you can control the outcome of your situation. 

team of five business employees putting hands together for team high five

We take a proactive approach by using tax returns and financial statements as TOOLS to strategize with our clients.

See if AdminBooks the right partner for you and your business!

Schedule a free consultation to get acquainted with us and learn more about our processes.


client love

"I love working with AdminBooks, Inc. They are very thorough and are always ready to answer any questions that you might have. Their response time is impressive and everyone is so friendly. It's such a joy to have them handle our corporate accounting, payroll and taxes."

-Theresa Lopez

 "We can't say enough AMAZING things about our experience with AdminBooks! The team have all be HUGE assets to our growth and education when it comes to our books. We are so grateful for their professional oversight and love working with them. Don't hesitate to reach out to this excellent group of professionals!" 

-Decal Applicators

"I have been a customer of Adminbooks for the past 9 years. I have always found the staff to be professional, responsive and incredibly knowledgeable. The organization is well run and efficient."

-Ken Felch

"Renee and her team are absolutely amazing! They do my personal and business bookkeeping and taxes. I have tried a few different services before getting referred to AdminBooks and They are by far the best! They have taken the time to educate me so that I have a better understanding throughout the year on how to maximize my financial decisions. They are super responsive with sound judgment!"

-Deborah Faryniarz

"After having another accountant for a number of years, we made the switch to AdminBooks and have been thrilled. We get clearly presented reports, quality customer service and great support in all areas. They handle our payroll, taxes, retirement and year end reporting. We are very pleased with the service and price. You should definitely consider using their services."

-David Willis

"AdminBooks is a critical partner to the success of our business. Their professionalism, guidance and partnership have been of great value. If you need tax strategies, payroll services or business advice we highly recommend them. We look forward to our continued relationship with AdminBooks!"

-Brent Eberle

"We’ve been working with AdminBooks for roughly eight years and have been very pleased with their performance. Moreover, our tax return is somewhat complicated because of a business we run from our home."

-Holly Brady


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