Bookkeeping built for California business owners, not a national call center.
AdminBooks is a California-based virtual bookkeeping, payroll, and tax firm. We’ve worked with California business owners since 2003, and we know the state’s deadlines, sales tax rules, and entity requirements without you having to explain them.
Monthly Bookkeeping
Clear, fixed pricing based on your transaction volume. No tiered upsells.
- Bank and credit card reconciliation
- P&L and Balance Sheet by the 25th
- California sales tax prep when applicable
- Direct line to your Account Manager
Generic bookkeeping misses what’s specific to running a business here.
California has its own rules, and a bookkeeper who doesn’t work in this state every day can miss them. Here’s what we watch for on every California file we manage.
The $800 Franchise Tax
Every California LLC and corporation owes the $800 minimum franchise tax annually, due regardless of profit. We make sure it’s accounted for and paid on time, not discovered as a surprise at filing.
District Sales Tax Layers
California sales tax isn’t one rate. City and county district taxes stack on top of the state rate, and the right rate depends on where you’re doing business, not just your mailing address.
Worker Classification (AB5)
California’s AB5 rules make contractor versus employee classification stricter than most states. Getting it wrong on your books creates real exposure. We flag it before it becomes a payroll problem.
Bookkeeping, payroll, and tax, under one roof.
Monthly Bookkeeping
Reconciliations, categorization, and financial reports delivered by the 25th of every month, plus California sales tax prep when it applies.
Explore bookkeeping services →Tax Preparation
Tax prep handled by a team that already has your books, so nothing gets re-explained or re-billed at filing season.
Learn about tax services →Payroll
Payroll is available as an add-on for clients already on our bookkeeping service, kept in sync with your books instead of running through a separate system.
See how it fits in →QBO Health Check
Not sure where your books actually stand? A certified bookkeeper reviews your QuickBooks Online file and hands you a personalized report, for $97, credited toward cleanup.
Get your Health Check →Are we the right fit for your business?
We’d rather tell you upfront than waste your time. Here’s who we work well with, and who’s better served elsewhere.
We’re a strong fit if you:
- Run a service-based business (consulting, real estate, construction, medical, legal, marketing, nonprofit)
- Gross between $250K and $10M annually with 25 employees or fewer
- Want bookkeeping handled remotely and are comfortable working over email
- Are willing to use QuickBooks Online
- Want your books and your tax strategy aligned year-round
We’re not the right fit if you:
- Run a retail store or restaurant with daily point-of-sale reconciliation needs
- Need someone to actively deposit checks or pay bills on your behalf
- Need to stay on QuickBooks Desktop long-term
- Need inventory tracking or job costing managed inside QuickBooks
- Are shopping primarily on price for the cheapest option available
What it’s actually like to work with us.
“My struggles with finding the right team to help with my bookkeeping needs ended when I got in touch with AdminBooks. The team is extremely responsive and they offer a bunch of services to suit your needs.”
“AdminBooks has been an essential part of my business for well over a decade. Their friendly, helpful service and deep tax knowledge is an invaluable resource.”
“They are thorough, responsive, easy to work with, and exceptionally personable and friendly. Tax season is admittedly one of the most stressful seasons for our family, and this group eases that stress immensely.”
Not ready to talk yet?
Download the free Small Business Owner Self-Audit Worksheet and see where your books actually stand before your next call.
Have questions about your California business?
Fill out the form below and we’ll reach out with next steps, pricing guidance, and how we can help.
Work with a team that already knows California.
Schedule a free consultation and find out what clean, accurate, on-time books actually feel like.
Schedule a Free Consultation